5.4.5. Sending attachments as link

This function allows to send large attachments by E-Mail. This is how it works:

The attachments will be uploaded to a new folder below Drive Mail in the Drive app. The name of this folder corresponds to the E-Mail subject. The folder will be shared with a public link.
The E-Mail recipients will receive a link for downloading the attachments.

How to send attachments as link in the E-Mail editing window:

Select the files to be sent as attachment.
- To send a local file as attachment, click on Attachments icon in the button bar. Click on Add local file. Select at least one file.
  
  You can also add an attachment by dragging one or several files from a file browser or from the desktop to the E-Mail window.
- To use a current file version from the Drive app as attachment, click the Add from Drive icon in the button bar.
  
  Open a folder in the Add attachments window. Select at least one file.
You can remove an attachment if required. To do so hover over an attachment. Click the Remove attachment icon .
Click on Use Drive Mail . The Options button will be displayed.

Click on Options. The Drive Mail options window opens.
- To set the expiration date for the public link, click on an entry below Expiration.
  
  If you select an expiration date, you can let the attachment be deleted after the expiration date. To do so, enable delete if expired.
  
  Note: Depending on the configuration, those functions are optional or mandatory.
- To protect the public link with the attachments with a password, enable Use password. Enter a password. To view the password while entering it, click the icon on the right side in the input field.
- To receive notifications about certain actions, enable one or several entries below Email notifications.
  
  Note: Depending on the configuration, this function might not be available.

Notes:

Depending on the configuration, there might be a maximum file size for attachments that can be sent as link.
In the Sent objects folder, the E-Mail is marked with the icon . When viewing the E-Mail, the following information are displayed at the top of the E-Mail text:
- A link to the folder containing the attachment.
- Information about the expiration date and a possibly used password.
- A list of the attachments' file names.

Superordinated action:

E-Mail